The Vancouver Island Mountain Centre (VIMC) was designed to serve not only mountain sports athletes but also a variety of school, youth, adult, senior, and special interest user groups as well as the general public. The VIMC is a state of the art facility that provides high quality services, educational programming, and accommodation. Our well trained first-aid-certified staff members strive to provide safe, exciting, and rewarding outdoor, fitness and education experiences all designed to guide individuals towards the path of lifelong learning, fitness, and health.
THE V.I. MOUNTAIN CENTRE
The Vancouver Island Mountain Society is a non-profit organization that needs everyone’s support to be successful. With your first program or accommodation booking (excluding Fitness Centre drop-ins) an additional $4 for individuals or $10 for groups will be added to your total price. This yearly fee gives you and/or your group a membership in VIMSS, which supports local mountain sports athletes both through grants and subsidized access to the V.I. Mountain Centre.
Program & Accommodation Booking Policies
Program and accommodation booking can be completed by filling out the online form on the Booking page. Program and Accommodation booking is done on a first come first serve basis. We will not mix accommodation bookings with unrelated user groups (ex. Ski team with school group) unless the first user group to make the booking agrees. There is a booking deposit that is required for all bookings of $250 (pre-authorized credit card required). This deposit is used to reserve your group’s time and date for programming (if accommodation is not required) or cover any damage or cleaning fees that are incurred during your stay with us. If damage or cleaning fees exceed the deposit your group will be charged accordingly. It is expected that the facility is left clean, undamaged and in working order upon your departure. In the case of a cancellation your damage deposit will only be returned if the cancellation is made 30 days prior to your booking or less than 30 days if we are able to fill your reserved space. Damage deposits will be returned (if no damage or cleaning fees were incurred) via mailed cheque five business days after your departure.
General Conduct Policy
*The VIMC staff reserve the right to expel any individuals from the facility who are behaving in an abusive, dangerous, or otherwise inappropriate way without monetary reimbursement.
Facility Usage Policies
The VIMC provides accommodation to organized mountain sports, school, youth, adult, senior, and special interest groups. The VIMC is not a hostel and does not provide accommodation to individuals not associated with organized sporting, educational, or special interest groups. All guests must check in and register at reception. No unregistered guests are permitted within the VIMC facility. All youth groups must include a chaperone staying onsite. Sporting equipment (skis, poles, boots, gloves, dirty hiking boots etc.) are not permitted in dorm rooms and must be stored in the provided locked drying room on the first floor. User groups are expected to leave dorm rooms in the condition they were in prior to their arrival. The cost of any cleaning (other than normal vacuuming and mopping) and damage or missing items (ex. linen, pillows) will be deducted from the damage deposit. Check in time is 3pm and checkout is 11am.
It is the responsibility of the user group to make sure the dishes they used are clean and placed back in their appropriate spot upon their departure. Damage and/or cleaning fees (other than normal vacuuming and mopping) may be taken out of a group’s deposit if items are broken or left unclean. It is also the responsibility of the user group to inquire if they are unsure on how to operate an appliance in the kitchen.
Meeting Room Use
It is the responsibility of the group to ensure that all tables, chairs, furniture, and electronics are set back to their original place. The cost of any cleaning (other than normal vacuuming and mopping) and damage or missing items will be deducted from the damage deposit.
Fitness Centre Use
All weight room users must check in at the reception desk prior to using the weight room and sign the weight room waiver form. Anyone under the age of 18 must have a legal guardian sign their waiver. Waivers must be renewed every year. All users must bring a pair of clean indoor shoes to wear while working out, no exceptions. Anyone under the age of 16 must have direct supervision at all times by a certified coach or trainer. The ratio of coaches/trainers to underage patrons must not exceed 1 to 8. All weight room users must wear appropriate attire (no denim, sandals, open-toed shoes, or clothing with inappropriate writing). We appreciate a clean and orderly space. It is the responsibility of Fitness Centre users to wipe down all machines and replace weights and equipment after use.
Outdoor Adventure Program Policies
Program waivers must be completed prior to participation in VIMC programs. Anyone under the age of 18 must have a guardian sign their waiver. All VIMC in-house outdoor education programs will be run by first aid-certified staff that will provide all instruction and leadership and ensure proper safety equipment is in place when and where applicable. The normal instructor to participant ratio will not exceed 1 to 12. All youth groups must include an adult chaperone from the group. All VIMC instructors have an appropriate level of experience and training to ensure safety during all Centre programs. All instructors are familiar with and follow risk management policies in place for all Centre programs. All Centre staff that work with children and/or youth have had a criminal record check completed.